Can I add more reminder stages?

Yes — add more day-thresholds to the array in the Code node, e.g. a 1-day final reminder.

Can this auto-detect renewal from my payment processor?

If your processor sends a webhook on successful renewal, wire it to set 'Renewed = Yes' automatically.

Fitness & WellnessStructurally Validated

Membership Renewal Alert

A daily check finds memberships expiring in 14 or 3 days and automatically sends a renewal reminder — complete with a small discount incentive — before members lapse and quietly stop coming back.

Automation flow

Step 1

Daily Trigger

Runs every morning at 9am.

Step 2

Read Memberships

Pulls the full membership list.

Step 3

Filter Expiring Memberships

Flags rows hitting the 14/3-day thresholds and sends the reminder.

How it works

1Every morning, the full membership list is read.
2Members not marked Renewed = Yes and expiring in exactly 14 or 3 days are flagged.
3They get an automatic renewal reminder with a small incentive to act before it lapses.

Services used

Google SheetsGmail

What you'll need

An n8n Cloud or self-hosted account
A Google account (Sheets)

What's included

No-code setup in 10 minutes
Built-in discount incentive to reduce churn
Two-stage reminder cadence
Easy to segment by membership tier

Estimate what this could save you

Times per week

Minutes each time

Your hourly value ($)

3.6 hours/month

≈ $108/month in your time

A rough estimate based on what you enter above — not a guarantee. Actual time saved depends on your process.

Make it yours

Add a 1-day "last chance" reminder for members who still haven't renewed.
Segment the discount by membership tier (e.g. bigger incentive for higher-value plans).
Add a Slack alert to your front desk for VIP members nearing expiry, for a personal follow-up call.

Works well with this automation

Class Booking Reminder

Every class booking is logged, and members get a reminder email 1-2 hours before class starts.

$15

Referral Reward Tracker

Every referral is logged, the referrer thanked instantly, and staff notified on Slack.

$15

Trainer Session No-Show Follow-up

A missed training session automatically triggers a friendly reschedule offer within hours.

$19

Save with the complete system: Healthcare & Wellness Bundle

Instead of buying separately: $151 — System: $69

View system

Questions about this template

$15one-time

Secure checkout via Polar. Delivered by email instantly.

Structurally validated: automatically checked for valid n8n format before every deploy.

Difficulty: Easy
Setup time: ~10 min
Integrations: 2
Node count: 3
Format: .json + guide